Anyone who has investigated small business accounting software at all knows the name "QuickBooks." Long the market leader, QuickBooks has won numerous Editors' Choice awards from us, thanks to its usability and a smart set of accounting tools. The software family has been around since the early 90s, when QuickBooks for DOS was launched.
Over the years, the line has grown. QuickBooks Enterprise Solutions is the newest (though it's at least a decade old) member, and the most sophisticated. It looks and works exactly like the more junior versions of QuickBooks, which means it uses simplified language and a clean, attractive user interface and straightforward navigational tools to make accounting more understandable for non-accountants.
QuickBooks Enterprise Solutions, being the very top of the Intuit food chain, adds complexity and capacity in many areas. It's superior to the rest of the line in areas like pricing flexibility, inventory management and reporting. It can track tens of thousands of people, items, accounts, etc., and up to 30 employees can access it simultaneously.
That would imply that QuickBooks Enterprise Solutions can be used by companies large enough to have 30 people working on the financial books at the same time. It's unlikely that the application would be used by such a sizable business, given that it's not scalable; it's rooted to the desktop (unless it's hosted) without the benefit of a lot of comparable add-ons (it can integrate with options in the Intuit App Center, but they're not built to take advantage of midrange solutions, except for Salesforce) and it lacks some of the automation and depth offered by the midrange solutions I reviewed.
Bases Covered
Like Sage 50 Quantum, QuickBooks Enterprise Solutions touches the low end of midrange accounting applications (though it doesn't have inventory management muscle to rival Sage 50 Quantum unless you pay for the Advanced Inventory module). It's gone about as far as it can go in terms of meeting small business bookkeeping needs without overwhelming its target market with too much.
Intuit has, therefore, for the past few years focused on giving users better access to their existing data and streamlining the interface. Its core is a solid double-entry, GAAP-compliant accounting solution, but as it faces the user, it replicates the tasks they were previously doing manually. It maintains a general ledger and provides record and transaction forms for managing accounts payable and receivable, inventory and payroll, and reports.
Because it's a desktop software product, though, it makes those financial chores faster and easier, and the results more accurate. Once you create a customer record using the templates provided, for example, you can insert that data anywhere it's needed—on an invoice, in a collection letter, in a report, etc., without ever having to type it in again. All of the program's individual elements are integrated, and they're designed to accelerate the daily workflow and ensure that accounting rules are followed, warning the user when something isn't being done correctly.
Above and Beyond
QuickBooks Pro and Premier do all of those things. But Enterprise Solutions adds functionality and flexibility to every part of the product. Forms have more custom fields. You can work in two company files simultaneously and create consolidated financial statements. You can do more tasks on a global and/or multi-user level, like change price levels or set defaults, and adjust inventory or change sales tax rates. Pricing levels are far more flexible: You can establish hundreds of them.
Inventory management –always the weakest area in Pro and Premier – is much stronger. You can manage multiple warehouses and always know where your stock is down to the bin level. Bar code scanning and serial or lot tracking are also available. It supports two costing methods: average cost and FIFO (Sage 50 Quantum and true midrange solutions offer more). QuickBooks Enterprise Solutions also supports connections to ODBC-compliant applications for custom report creation.
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